A backup of independent data is crucial to businesses. It promotes peace of mind, knowing that you can restore or retrieve the important data if the source system fails to function. While Microsoft 365 management provides backup and recoverability services, the prime responsibility of protecting your company’s data is in your hands.
As soon as you set up your Microsoft 365 configurations in the Microsoft 365 Admin Center, keeping a backup is necessary. Without a backup file, you have to redo your work from the beginning. The Microsoft 365 backup and recovery mechanism helps you restore the files and work on the areas that need upgrading.
Misconceptions and problems
Often, the Microsoft 365 configuration management tool like geo-redundancy is mistaken as a backup. But the truth is, this tool only protects your system from a site or hardware failure during an unexpected crash or outage of the infrastructure. Microsoft’s job is to manage the site’s infrastructure and sustain the uptime for your users.
For instance, if you accidentally delete a OneDrive file, email, or SharePoint item, you need to locate the missing file in the recycle bin. It is necessary to retrieve it immediately within the set time, or you will lose the file forever. In addition, malware can delete your unused data. If you don’t notice their absence and recover them in time, you cannot get your files back.
Malware can also delete a massive amount of files in your computer system and lead you to a “dumpster diving” action. You have to find every single file from the recycle bin and restore them one by one.
Top reasons to use Microsoft 365 Automation and Backup Tool
Investing in a premium recovery solution just like the ones from Simen Cloud offers many benefits and keeps everyday struggles at bay. Here’s why:
1. Protects the data from internal and external security threats
Companies tend to focus more on external threats and disregard the threats that may come up from the inside. The latter involves the intentional or unintentional deletion of critical data by employees before they resign from the company. Other internal security threats are evidence tampering, leaking passwords and usernames, and downloading infected files.
External threats include malicious applications, account hijacking, brute-force attacks, data theft, viruses, and malware that damage and compromise customer data security, privacy, and company reputation. Ransomware can sneak in through file attachments and emails.
To prevent Office 365 data loss, regular backups mitigate the risks and ensure that your files are uninfected. Moreover, the Microsoft 365 Security & Compliance Center has tools to help you improve data security.
2. Compliance with legal requirements
Microsoft has two safety nets to help you avoid legal issues. They are the litigation hold and retention. However, these are not enough to keep your business out of legal trouble if you cannot access or retrieve the data that can save your company. Implementing the rule of always keeping individual files of the important data, emails, and files will help you meet the regulatory compliance requirements.
3. Confusion and gaps in retention policies
A backup of the Microsoft 365 retention policies will help your company comply with the required laws, regulations, and internal policies. These policies are often complicated and confusing to track down and manage; hence keeping them accessible for easy recovery is necessary. With Microsoft Office 365 backup and recovery solution, you can go back to the point in time before the problem occurs and address the issue. This tool prevents restoring inflexibility and retention policy gaps, making data recovery fast.
4. Protects teams’ data structure
There is an exponential growth in using Microsoft Backend Teams to develop comprehensive initiatives and projects. With this development comes the great need to protect the data because Teams is more complex and is not a self-contained app. All generated data in Teams go through other applications like OneDrive, SharePoint Online, and Exchange Online. Using the Microsoft 365 backup mitigates the risks and helps recover the lost data. Also, it protects the interconnections, configurations, and member data.
5. Migration and management of hybrid email deployment
During the exchange of data, when migrating to Microsoft 365 or managing hybrid email deployment to cloud-based servers, backing up the files is vital. The common practice of companies during the transition is to leave a portion of the legacy system or have a window of time to ensure flexibility and control. Finding the best Office 365 backup solution facilitates effective deployment and data exchange regardless of the source locations.
At all times, data protection keeps your business from all types of risks. A backup is paramount to the safety of users’ information, company policies, projects, and other pertinent data. You get the most benefits by working with a company that provides backup & restore services like Simeon Cloud. With this, you can finally focus on growing your business while they store the data for you.